Master Exchange 2007

powershell, automation & more…

Managed Default Folders managed custom folder exchange 2007

Posted by shauncroucher on August 20, 2009


It can be a little confusing what the difference is with Managed Default Folders and Managed Custom Folders. I recently tried to clarify the differences for a confused administrator!

A Managed Default Folder can be of type ‘Inbox’ , ‘Calendar’ , ‘Deleted Items’, basically all the usual folders you find by ‘default’ in an Exchange 2007 mailbox.

Only 1 “Managed Default Folder” ‘of a particular type’ can be assigned to a “Managed Folder Mailbox Policy” and only 1 “Managed Folder Mailbox Policy” can be assigned to a mailbox user. So if you simply create a Managed Default Folder called “Inbox – 60 day retention”, this will do nothing until you link it to a “Managed Folder Mailbox Policy” and link that policy to a mailbox user.

So the steps may look like this:

1) You have set up a Managed Default (or Custom) Folder Policy for the folder
2) You have set Managed Content Settings to set retension as per your requirements
3) You have added the Managed Default (or Custom) Folder Policy to a Managed Folder Mailbox Policy
4) You have ensured that the users mailboxes are configured to use the Managed Folder Mailbox Policy
5) You have scheduled the Managed Folder Assistant to run regularly, or you have manually run the assistant.!!

It’s a little confusing at first, don’t confuse “Managed Default Folders” with “Managed Custom Folders”. With custom folders you can create *additional* folders in a mailbox, but not so with Managed Default Folders.

POWERSHELL COMMANDS:

Some useful powershell commands to double check the policies and settings are in place:

Get-Mailbox <username> | fl *man* (This will show you the MailboxPolicy applied for a particular user)

Get-ManagedFolderMailboxPolicy <Name of ManagedFolder from above> | fl *fo* (This will show all the Managed Folders that are managed by the policy)

Get-ManagedFolder <Folder Name from above, replace {Name} with ‘Name ‘ > |

 
Get-ManagedContentSettings | fl  (This will show the content settings and the Mailbox Folders they apply to)

Review the articles found in this section of technet http://technet.microsoft.com/en-us/library/bb123548.aspx, they make it pretty clear. Also a *quicker* read can be found here:

http://www.msexchange.org/articles_tutorials/exchange-server-2007/compliance-policies-archiving/exchange-2007-messaging-records-management-part1.html

Shaun

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